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The basic functionality of GAL is to allow users to look up for the employee’s email addresses in the organization to send them email.
Other than using it for the emails, the system administrators also use the GAL for creating / editing the distribution lists which helps in sending the emails in bulk to many users in one go.
Directory Update is a "self-service" web application that allows a user to update their own information in the Active Directory and thus in the Global Address List (GAL).
The web interface is customizable so that a user can provide only valid information (such as city, department, title) and the telephone number format can be validated.
Look below for illustrations: As we mentioned that it differs from different version of Outlook, in a nutshell you could do this to manually update the Address Book from an Outlook client: As per the screenshot above, it is advisable to leave the checkbox “Download changes since last Send/Receive unchecked to make sure that you get a latest copy of GAL downloaded on the client.
The downside of keeping it unchecked is that it takes a longer time to download the GAL.
If you are not seeing correct contact information in the GAL for someone that has a valid email address (i.e.Other features include photo uploads, SMTP email notification of changes, auditing, and optional forgot-password and resource domain modules. Synchronize objects between multiple domains and forests. Sharing objects helps users in one or both messaging organizations to access information about users and groups of the partner organization. A GAL is a directory that contains entries for every group, user, and contact within an organization's implementation of Microsoft Exchange.For additional management tasks related to address lists, see Address list procedures.